Chris Grindland: Present
Matt Helgemoe: Absent
Jeff Michel: Absent
Ken Sawle: Present
Carl Schollmeier: Present
Nancy Snyder: Present
Amy Woxland: Present
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Adoption of Agenda
Move to adopt agenda as presented. This motion, made by Sawle and seconded by
Woxland, Passed.
Yea: 5, Nay: 0, Absent: 2
5. 2025 ORGANIZATIONAL MEETING BUSINESS
5. A.Chairperson Nominations and Election
Nominate Amy Woxland for chairperson. This motion, made by Grindland and
seconded by Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
5.B.Election of Officers
1. Nominations for Vice Chairperson
2. Nominations for Treasurer
3. Nominations for Clerk
5. C.
Nominate Chris Grindland as Vice Chairperson. This motion, made by Woxland
and seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
Nominate Ken Sawle as Treasurer. This motion, made by Grindland and
seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
Nominate Matt Helgemoe as Clerk. This motion, made by Schollmeier and
seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
5. D.Set Meeting dates and times for 2025
Move to set regular monthly meetings for the Third Monday of every month at
5:30PM in the forum room. February’s meeting will be moved to February 24,
2025 due to President’s Day. Move the April meeting to April 28, 2025 due to the
Easter Holiday. This motion, made by Sawle and seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
5. E.Set Salaries for Board Members for 2024.
The 2025 Board Member Salaries will be $1,500 per year for Chairperson, $1,250
per year for Vice Chairperson, Clerk, and Treasurer. $1,200 per year for Directors.
Out-of-District meeting pay will be $35 for a half-day and $75 for a full-day. This
motion, made by Sawle and seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
5. F.Name The Fillmore County Journal as the Official Newspaper of the District.
Move to make Fillmore County Journal the official newspaper. This motion, made
by Snyder and seconded by Grindland, Passed.
Yea: 5, Nay: 0, Absent: 2
5. G.Name the Official Depository Banks
Name Rushford State Bank as the Official Depository of the General Fund. Name
Merchants Bank, Minnesota School District Liquid Asset Fund Plus and Robert
W. Baird & Co., Inc. as Deposit and Investment Accounts. This motion, made by
Grindland and seconded by Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
5. H.Name Ratwik, Roszak & Maloney as the District’s Legal Counsel.
Designate Ratwik, Roszak and Maloney as Legal Counsel. This motion, made by
Sawle and seconded by Schollmeier, Passed.
Yea: 5, Nay: 0, Absent: 2
5. I.Authorize Business Manager Toni Oian, HR & Payroll Manager Megan Boyum
and Superintendent Bernard to invest cash reserves and make electronic
transfers.
Move to authorize Business Manager Toni Oian, HR & Payroll Manager Megan
Boyum and Superintendent Ben Bernard to invest cash reserves and make
electronic transfers. This motion, made by Snyder and seconded by Schollmeier,
Passed.
Yea: 5, Nay: 0, Absent: 2
5. J.Designate the accounting and clerical duties of Board Clerk and Board
Treasurer to District Office Staff (Toni Oian, Business Manager, Megan Boyum,
HR & Payroll Manger, and Jodi Peters, Administrative Assistant)
Move to designate the accounting and clerical duties of Board Clerk and Board
Treasurer to District Office Staff (Toni Oian, Business Manager, Megan Boyum,
HR & Payroll Manger, and Jodi Peters, Administrative Assistant). This motion,
made by Grindland and seconded by Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
5. K.Discuss and approve Committee Assignments and Designated Representatives
Budget & Finance-Grindland, Sawle, Oian. Community Education Advisory –
Helgemoe and Snyder. Facilities – Michel, Sawle, Schollmeier. Hiawatha Valley
Ed District Representative – Snyder. Insurance – Grindland and Michel. Legislative
– Schollmeier, Snyder, Woxland. Meet & Confer – Woxland and Sawle. MSHSL
Representative – Helgemoe. Negotiations – Sawle, Schollmeier, Woxland. Policies
– Helgemoe, Snyder. Q Comp – Grindland. R-P Foundation – Woxland. Safety
– Helgemoe and Michel. Staff Development – Woxland. Technology – Grindland.
Transportation – Grindland, Sawle, and Schollmeier. Wellness – Snyder. World’s
Best Workforce – Schollmeier. This motion, made by Grindland and seconded by
Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
6. Public Comments – Limited to 5 minutes per person
7. CONSENT AGENDA (roll call vote)
Approve the consent agenda items as presented. This motion, made by Snyder
and seconded by Grindland, Passed.
Yea: 5, Nay: 0, Absent: 2
7. A.2024 Regular Monthly Meeting Minutes
7. B.Donations in the amount of $4,838.00
7. C.hand payables, wires & payroll liabilities in the amount of $358,170.10
7. D.payroll in the amount of $315,243.93
7. E.board bills in the amount of $2,287,479.67
7. F.FUND SUMMARY REPORTS
7. G.PERSONNEL:
7. G.1. Resignations:
7. G.2. Hires:
4. Mitchell Buerkle-MS/HS Business Teacher
8. OLD BUSINESS
8. A.Second Reading and Approval of Following Policies
5. 416 – DRUG, ALCOHOL, AND CANNABIS TESTING
6. 503 – STUDENT ATTENDANCE
7. 507 – CORPORAL PUNISHMENT AND PRONE RESTRAINT
8. 509 – ENROLLMENT OF NONRESIDENT STUDENTS
Approve the policies as presented. This motion, made by Sawle and seconded by
Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
9. NEW BUSINESS
9. A.MS/HS Updated Daily Schedule
Approve the changes to the 2025-26 HS/ MS Schedules. This motion, made by
Snyder and seconded by Grindland, Passed.
Yea: 5, Nay: 0, Absent: 2
9. B. Approve the 2024-2026 ESP (Educational Support Personnel) contract.
Approve the 2024-2026 ESP (Educational Support Personnel) contract as
presented. This motion, made by Schollmeier and seconded by Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
9. C.Approve the READ Act MOU with RPEA.
Approve the Read Act MOU with RPEA as presented. This motion, made by
Snyder and seconded by Grindland, Passed.
Yea: 5, Nay: 0, Absent: 2
9. D.
First Reading of Policies:
608 – INSTRUCTIONAL SERVICES – SPECIAL EDUCATION
613 – GRADUATION REQUIREMENT
619 – STAFF DEVELOPMENT FOR STANDARDS
624 – ONLINE INSTRUCTION
Approve the first readings of these policies. This motion, made by Grindland and
seconded by Sawle, Passed.
Yea: 5, Nay: 0, Absent: 2
10.ADMIN REPORTS
10.A.Superintendent Report
10.B.Elementary Report
10.C.Middle School / High School Report
10.D.Activities & Community Education Report
11.BOARD COMMUNICATIONS
11.A.Hiawatha Valley Education District Report
12.INFORMATION: The next school board meeting will be Monday, February 24,
2025 at 6:00pm in the Forum Room.
The next school board meeting will be Monday, February 24, 2025 at 5:30pm in the Forum Room.
13.ADJOURNMENT
Move to adjourn. This motion, made by Schollmeier and seconded by Snyder, Passed.
Yea: 5, Nay: 0, Absent: 2
Amy Woxland ED.D. Chairperson
Matt Helgemoe, Clerk
Publish 10