Fillmore County Board Meeting
Summary of Minutes, 7-27-21
Fillmore County Board of Commissioners met in special session, Courthouse, Preston.
Present: All members, Administrator/Clerk, other staff, citizens, and the press.
Board approved:
•Agenda , amended agenda, & Consent agenda
(7/15/21) Finance Warrants total: $116,572.33
•Beckley’s Office Products, Inc.$8,500.00
•Fillmore County Treasurer- Credit Card/ACH$2,500.00
•Schmidt Goodman Office Products Inc.$14,874.20
•Fillmore County Treasurer$87,884.61
(7/20/21) Finance Warrants Total: $51,251.23
•Minnesota Energy Resources Cooperative$51,251.33
(7/21/21) Finance Warrants Total: $47,911.05
•Marco- Phones$3,473.27
•Preston Public Utilities$11,766.66
•Milestone Materials Inc.$16,077.13
•MN Department of Finance$7,301.50
(7/22/21) Commissioner’s Warrants total: $106,071.39
•MN State Auditor- Office of the State$2,790.00
•Fillmore County Auditor Treasurer$3,316.18
•Fillmore County Treasurer- Credit Card/ ACH$4,012.76
•MCCC, MI 33$5,571.66
•Kelly Printing & Signs LLC$4,623.85
•Newman Signs$5,119.69
•Erickson Engineering$8,046.50
•Minnowa Construction Inc.$13,786.92
•Bauer Built Inc.$3,281.75
•Hovey Oil Co Inc.$14,033.91
•Ziegler Inc.$2,335.82
•Green Lights Recycling, Inc.$2,110.26
Recorder:
•Recorder Kiehne noted that he has provided a letter notifying the Board that he
was not rerunning to get the process moving for the option of training someone in
for his position.
•Bonita Underbakke was present and stated that she supports the Recorder position
being appointed due to the positions requirements, attention to detail and
coordination with other departments. She feels the position needs to have a person
appointed that understands the position and the knowledge needed.
•Board unanimously approved the quote from Arcasearch in the amount of $126,822
to be paid with American Recovery Act dollars.
•Board unanimously approved the E-Commerce quote from Arcasearch in the
amount of $2,495, with annual upgrades in the amount of $1,399 for public search
capabilities of the images, to be paid with American Recovery Act dollars.
•Board unanimously approved proposed 2022 Recorder’s Budget.
•Recorder Kiehne noted that he would like to start training a candidate no later than
November 1, 2021.
Krista Ross, SELCO and Local Libraries:
•Presentation of Fillmore County Libraries was given regarding the services the
libraries were able to provide during the pandemic and some new programs they
implemented to continue to serve the public.
•Board unanimously approved the 2022-2024 contract with no changes other than
the following annual appropriations:
o2022 – $251,809
o2023 – $258,809
o2024 – $265,809
Public Health:
•Board unanimously approved the purchase of four 800 MHZ Radios from Motorola
using Public Health COVID grant funds in the amount of $14,415.05.
Attorney:
•Board unanimously reviewed the update regarding the Septic Litigation.
•Board unanimously approved the Proposed 2022 Attorney’s Budget.
Highway:
• Board unanimously approved passing a final payment of $13,786.92 RESOLUTION
2021-036 for the Township Bridge Replacement Project SAP 23-599-205 in
Carimona Township.
•Board unanimously approved passing a Grant participation RESOLUTION 2021-035
for $121,047.45 for Bridge Bonding Finds on County State Aid Highway No. 15
Bridge Replacement project SAP 23-615-015 in Carimona Township.
•Board unanimously approved the bid for Zenke Incorporated at $180,991.50 for the
Bridge Replacement project SAP 23-629-010 on County State Aid Highway No. 29
in Newburg Township.
•Highway Engineer Gregg Committee report was given. Updates on projects were
given and discussion occurred regarding timing of projects. Working on extension
of current agreement with MNDOT for Chatfield Shop. Difficulty filling Surveyor
positions.
Zoning:
•Board unanimously approved an access permit for a new driveway for Jeremey &
Harlea Wood, Section 34 of Bristol Township.
Auditor/ Treasurer:
•Board unanimously approved to deduct the recent MN Energy property adjustment
settlement from the other governmental entities as has been done in the past. The
Board in their motion requested to send out letters to affected entities noting that
the amounts will be deducted from their next settlement based on the MN Energy
lawsuit reconciliation.
•Board unanimously approved to add the marriage record amendment application.
•Board unanimously approved the Proposed 2022 Budget.
Human Resources:
•Board unanimously approved the request to hire replacement Office Support
Specialist, Senior in Social Services at Grade 6/ Step 1 as recommended by the
Hiring Committee.
Administrator:
•Board unanimously approved the appointment of Kristy Ziegler for District 5
Extension Committee Representative.
•Board unanimously approved Resolution for County Staff Recognition Day to be on
July 27
•Board unanimously approved training request for “Managing the Human Resource”.
This is a summary. The Official County Board minutes are on file and available in the Fillmore County Courthouse. Any questions should be directed to Bobbie Hillery, County Administrator/Clerk at 507-765-4566.
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