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Fillmore Central School Board: Board hears preliminary audit report

Fri, Sep 28th, 2007
Posted in Education

Fillmore Central Superintendent Myrna Luehmann met with the district auditors recently to discuss the auditing process for the 2006-2007 school year. Luehmann shared the information she received with the school board in a preliminary audit report at the regular meeting on September 25.

According to Luehmann, the bottom line is that the General Fund has decreased $55,000, which she states is not bad, and could be a lot worse. There was an $8,700 loss in Food Service due to a transfer of revenues. The Community Education fund is also down $36,000 from last year, although that loss is decreasing every year.

Luehmann said starting up the daycare was very expensive, and each year they are working toward breaking even. The infant room is the most expensive because of the staffing needs, but the numbers for the toddler and preschool rooms are going up.

Chairman Ron Stevens agreed with other members of the board that the daycare is still a major benefit to the district, as it has helped to keep kids in the district. "It's hard to measure its worth by the profit and loss," he said.

The board approved transferring $44,000 from the General undesignated fund to the Community Ed. fund. A full audit report will be available at the October board meeting.

PR Committee

The Public Relations committee, consisting of board members John Torgrimson and Deb Ristau, gave a report on the Parent Teacher Committee meeting they attended the previous week. The meeting was held to discuss ways of promoting the school. Torgrimson mentioned a couple of ideas that came up at the meeting, and asked for approval to look into them further.

The first was promoting Fillmore Central by advertising at the Jem Theater in Harmony. According to Torgrimson, the cost is $130 per quarter for four 15-second spots, shown before every movie. The committee thought it would be an easy, inexpensive way to advertise the school.

The second idea was to update the school's brochure, which was last done in 1994 at the time of consolidation. Torgrimson brought along an example of a brochure from Kelly Printing in Preston and said they can print any number needed, and the information is stored so updates can be made at any time. The committee will be looking further into the costs of the advertising.

Other Business

• In his Principal's Report, High School Principal Heath Olstad informed the board that a representative from Rochester Community and Technical College (RCTC) will be coming to the high school October 5 to discuss a possible concurrent enrollment program with Fillmore Central. The new program will allow students to take classes at Fillmore Central and receive college credits, instead of attending RCTC for post-secondary education. Olstad did not have a lot of information about the program yet, but he believed the program cost the district $4,000 per subject, and the state would refund around $150 per student enrolled. The class would only be for those students enrolled in the program. Olstad believed it would be a good step for the school if it worked out, and would prevent losing students to post-secondary education.

• The school board recognized the Fillmore Central Mini-Grants received from First Southeast Bank in Harmony, F&M Bank in Preston and First State Bank of Fountain. The banks have been giving the grants to the school for the past twelve years, and are very much appreciated. Luehmann said several teachers filed out applications for projects and needs that totaled less than $500 each, and the administrators met with representatives from the banks to decide which of the 40 requests would be approved.

• The board approved adopting the maximum proposed levy, payable in 2008, at $1,402,993.70. This is an increase of 26 percent from last year. According to Luehmann there will be some adjustments made and they are hoping the amount will actually be less. She mentioned some projects were moved from 2008 to 2009. Health and Safety money will help to pay the $130,000 cost for new lights.

• Luehmann also mentioned the tuck-pointing work is finished at the high school. Also, new doors are being installed in the old part of the high school building due to safety regulations.

• Torgrimson informed the board that a dedication ceremony for the new baseball field scoreboard will take place on October 3 at 2:30 p.m. The scoreboard is being dedicated in honor of Norm Larsen, who coached for Preston High School from 1948 to 1954. The scoreboard is being donated by former athletes who played under Larson. A reception at the Branding Iron will follow the ceremony.

• Winter coaching positions were approved. Nate Carlson will be coaching varsity wrestling, and Allen LaFleur will be the assistant wrestling coach. Keith Larson will coach B squad boys' basketball, Tris Tollefson has ninth grade boys' basketball, Jason Schwartz has eighth grade, and Steve Lindstrom seventh grade. There are still some coaching positions available.

Torgrimson mentioned that he would prefer the Athletic Director, Jane Montgomery be present when the board is approving coaching hires, in case they have any questions for her.

The board also approved the following:

• The hire of long-term sub David Broadwater for Jodie Daniels, who is on child care leave

• the sports sharing agreement for wrestling with Mabel-Canton

• graduate credit reimbursements for Holly Kanengeiter, Jill Eerdmans and Gerry Nielsen, as well as a salary lane change for Eerdmans

• the hire of a special ed. paraprofessional at the high school for four hours a day, and a daycare aide.

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