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Chatfield reconsiders portion of engineering proposal

Fri, Jan 3rd, 2014
Posted in Chatfield Government

At a special meeting of the Chatfield City Council on December 30 councilors discussed a decision made at their November 25 meeting.

At the November meeting it was suggested that WSB’s projected engineering fee for St. Albans Place improvements of $12,600 for utility and street overlay improvements would not be reduced by much if a proposal from G-Cubed Engineering to provide services for utilities at that location was accepted. G-Cubed had offered a flat rate of $8,500 to design the utilities for EZ Fabrication. G-Cubed had already done some of the engineering work including field work and surveying for the Lonestone Subdivision and lift station.

At the November meeting it was decided that the WSB engineering costs would be reduced only slightly if the G-Cubed proposal was accepted. WSB representative Dillon Dombrovski maintained they would need to review the earlier engineering work completed by G-Cubed.

The proposal accepted in November from WSB was for all four of the 2014 street improvement projects which included St. Albans Place (also Twiford Street, Bench Street, and West Chatfield improvements). The total proposal accepted was not to exceed $89,300.

Mark Welch representing G-Cubed met with the Public Works Committee on December 9. He insisted that the G-Cubed proposal would save the city money as they had already done extensive work at the EZ Fabricating site. Therefore, they could provide the service at a cost saving rate if the underground utility portion was separated from the resurfacing portion of the work for St. Albans Place. The committee decided it would be best to discuss the proposal at the city council again and reconsider this portion of the council’s November decision.

In a letter to Joel Young in early December, Welch insisted their proposal would not be “on top” of the WSB proposal. He questioned why there was a need to review engineering plans that had already been completed.

Councilor Paul Novotny suggested they don’t have an “apples to apples” comparison for the cost. The G-Cubed proposal was for just the utility portion and not the street overlay portion. He added that it sounds as though the city could save some money using G-Cubed, adding he didn’t see the need for a huge review.

Councilor Robert Pederson noted the city is in a transition period with their engineering firm, adding they are working for us. Mayor Russ Smith questioned whether they can pull back after they already awarded WSB for all four projects. Councilor Ken Jacobson asked if they were liable for the WSB $12,600 (the St. Albans Place portion) when it was already awarded as part of the four project deal. Smith suggested separating the St. Albans Place portion so they can have an “apples to apples” offer. Jacobson added he didn’t see any reason to not pursue savings if it would be legal to do so.

Councilor Mike Urban felt they should wait until they could get legal advice from City Attorney Fred Suhler and advice from City Clerk Joel Young. Both were not present for the special meeting.

A motion was made and unanimously approved to table the issue until the next regular council meeting.

Other business in brief

•Bill DuBord was hired effective January 6 as the new Maintenance Worker. Tony Lammers noted they had 30 applications and interviewed five, four of which lived in Chatfield. DuBord who lives in Chatfield was recommended for hire by the interview team.

•Final payment of $5,355.86 was approved to Pember Companies, Inc. for the 2013 public street improvements.

•A temporary liquor license was approved for the Chatfield Firefighters’ Activities Association to be used at Bernard Bus for a bean bag tournament during Chill Fest, January 25, 2014.

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