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Summary of Minutes January 8, 2013


Wed, Jan 23rd, 2013
Posted in All Legals

January 8, 2013 County Board Meeting

The Fillmore County Board met in annual session at the Courthouse in the City of Preston. All members were present. Also present were the Coordinator/Clerk, and other department heads and staff, citizens, and two members of the press.

The following resolutions were adopted by the Board:

RESOLUTION 2013-001: Dedication of portion of tax forfeiture proceeds to parks

BE IT RESOLVED THAT the regular 2013 County Board meetings will be held at 9:00 a.m. on second Tuesday of each month with understanding that special meetings will also be held first and fourth Tuesdays at same time, and other meetings may be called as necessary.

BE IT RESOLVED THAT the 2013 Fillmore County per diem rate be set at $40.00/day as prescribed by law.

BE IT RESOLVED THAT each American Legion Post of Fillmore County, making application for said appropriation for defraying expenses of Memorial Day exercises for 2013, shall be granted $75.00

NOW THEREFORE BE IT RESOLVED THAT Fillmore County offices will close at 2:00 p.m. on December 24, 2013 and

LET IT FURTHER BE RESOLVED THAT 2.5 hours of paid regular time off will be granted to all full time non-union employees for December 24, 2013.

BE IT RESOLVED THAT the Fillmore County Journal be designated as Official Newspaper for 2013.

BE IT RESOLVED THAT the Fillmore County Journal be designated as Official Newspaper for printing of 2012 Financial Statement.

BE IT RESOLVED THAT the Fillmore County Journal be designated as Official Newspaper for 2013 printing of 2012 Delinquent Tax List.

RESOLUTION 2013-002: Mabel-Canton-Harmony Trail Busters Snowmobile Club – Big Woods

RESOLUTION 2013-003: Property assessment to recover costs for testing

RESOLUTION 2013-004: Use of website as alternative method to disseminate bids

• cease nominations and cast unanimous ballot to elect Randy Dahl as Chair of Fillmore County Board of Commissioners.

• cease nominations and cast unanimous ballot to elect Chuck Amunrud as Vice Chair of Fillmore County Board of Commissioners.

The Board approved the following agenda items:

• the amended agenda.

• the following Consent Agenda:

1. December 18, 2012 County Board minutes.

2. Regular status for Kristen Mathison, Public Health Nurse.

3. Appointment of Ronald Gregg, as Fillmore County Highway Engineer.

4. Family and Medical Leave for Employee #522.

5. Payment of National Association of Counties’ invoice for 2013 dues.

6. Payment of Association of MN Counties’ invoice for 2013 dues.

7. Payment to Barrier Group for annual firewall appliance maintenance.

8. Partial payment to Stantec Consulting Services, Inc. for contract work.

9. Payment of 2013 appropriation to SE MN Historic Bluff Country, Inc.

10. Payment for 2nd half of 2012 Dodge-Fillmore-Olmsted Community Corrections appropriation.

11. Payment to Community and Economic Development Assoc. for 1st Quarter.

• Medical Assistance/Transportation Services contract between Fillmore County and Semcac.

• SE MN Chemical Dependency Pilot Project Title IV-D Cooperative Agreement.

• biennium cooperative agreement with MN Department of Human Services and Fillmore County Offices of Human Services, County Sheriff and County Attorney.

• renewal of addendum to CREST Initiative Cooperative Agreement.

• purchase of services contract for Mental Health Services with Zumbro Valley Mental Health Center.

• renewal of physical therapist agreement.

• set 2013 mileage reimbursement rate for use of private vehicles at Federal IRS rate.

• set 2013 hourly rate for temporary entry level office support.

• authorize elected officials and department heads to attend their respective annual Association of Minnesota Counties conferences and other meetings.

• payment for flu shots at cost for County employees.

• renewal of amended 2013-14 Joint Powers Agreement with DFO Community Corrections.

• 1st quarter payment to Olmsted County Community Services for DFO Community Corrections 2013

appropriation.

• request to retire from Danette Steinmetz, Fiscal Officer.

• 2013 non-union pay plan.

• 2013 merit pay plan.

• 2013 classification chart.

• 60 month lease agreement with A+ Imaging for replacement copy machine.

• reappointment of Anthony Webber as Chief Deputy Sheriff for 2013.

• set 2013 annual salary for Chief Deputy Sheriff.

• adopted amended 2013 Auditor’s warrant policy.

• designation of bank depositories.

• request from Auditor/Treasurer for temporary help.

Subordination Agreement with Cresco Bank & Trust.

• access permit for Gary and Beth Redalen and Fred and Linda Meurer to CSAH #21, Pilot Mount Twp, Section 21.

• 2013 compensation for Community Services Administrator.

• 2013 cell phone and smart device stipend rates.

• adopt amended 2013 committee appointment list.

• payment to Schwab, LLC for construction work on Highway Administrative Offices.

• partial payment to CAM for work on Highway Administrative Offices.

• Schwab, LLC Change Order for waste interceptor in lab plumbing at Highway Administrative Offices.

• Schwab, LLC Change Order to replace three gate valves with ball valves in garage.

• Schwab, LLC Change Order for leak test to ensure no further infiltration of rain water through roof.

• Schwab, LLC Change Order to exchange an aluminum door to hollow door with a frame.

• Schwab, LLC Change Order to re-feed piping on north side of garage.

• Schwab, LLC Change Order for capping ends of transite caps.

• Schwab, LLC Change Order for floor crack repair.

• purchase agreement for door security system for Highway office.

• amended 2013 training schedule for Highway Department.

• airport fuel checking account.

• transfer from Infrastructure Fund to Airport checking account for seed money for Airport fuel purchase.

The following Commissioners’ warrants were approved:

REVENUE FUND

Vendor Name, Description Amount

American Solutions for Business, TNT expense $4,442.00

Continental Research Corp., supplies $736.94

Earl F. Anderson, Inc., signs $522.01

Goodhue County Sheriff’s Dept., supplies, services $1,823.68

Joerg Law Office, David A., services $1,550.00

Laughlin, Ronald D., services $600.00

Marco, Inc., equipment purchase $31,240.29

Regents of the University of Minnesota, services $26,649.99

Sheldon Plumbing & Heating, services $752.23

West Payment Center, services $2,428.67

Winona Heating & Ventilating, Inc., services $1,154.30

TOTAL REVENUE FUND BILLS OVER $500 (listed above) $71,900.11

TOTAL REVENUE FUND BILLS UNDER $500 (30 bills - not listed) $4,358.58

TOTAL REVENUE FUND $76,258.69

INFRA FUND

Vendor Name, Description Amount

TOTAL INFRA FUND BILLS OVER $500 (NONE) $0.00

TOTAL INFRA FUND BILLS UNDER $500 (1 bill - not listed) $36.40

TOTAL INFRA FUND $36.40

ROAD & BRIDGE FUND

Vendor Name, Description Amount

Dave Syverson Freightliner, parts $1,166.93

Fastenal Company, supplies $1,255.08

Houston County DOT, services $167,199.56

Olmsted County, services $6,781.00

Ronco Engineering Co., Inc., parts $1,183.90

State of MN, services $2,518.21

TOTAL ROAD & BRIDGE FUND BILLS OVER $500 (listed above) $180,104.68

TOTAL ROAD & BRIDGE FUND BILLS UNDER $500 (13 bills - not listed) $2,213.64

TOTAL ROAD & BRIDGE FUND $182,318.32

SANITATION FUND

Vendor Name, Description Amount

TOTAL SANITATION FUND BILLS OVER $500 (none) $0.00

TOTAL SANITATION FUND BILLS UNDER $500 (1 bill - not listed) $171.99

TOTAL SANITATION FUND $171.99

AIRPORT FUND

Vendor Name, Description Amount

Professional Engineering Services,Ltd., services $1,386.05

TOTAL AIRPORT FUND $1,386.05

REVENUE FUND

Vendor Name, Description Amount

Association of MN Counties, membership dues $1,035.00

Fillmore County Treasurer-credit card, other travel expense $809.49

Joerg Law Office, David A., services $950.00

Kaase, Thomas, mileage $1,351.98

Keene, Charlotte, bailiff expenses $1,235.14

M & I Lockbox, services $25,314.54

MN Association of County Officers, dues $1,440.00

MN Counties Intergovernmental Trust, insurance $127,487.00

MN Sheriff’s Association, dues, $5,200.00

MOMS, services $750.00

Preston Equipment Co., asset purchase $1,389.38

Preston Service Plus, services $958.00

SE MN Initiative Fund, appropriation $1,000.00

Semcac, appropriation $3,000.00

TOTAL REVENUE FUND BILLS OVER $500 (listed above) $171,920.53

TOTAL REVENUE FUND BILLS UNDER $500 (45 bills - not listed) $5,534.43

TOTAL REVENUE FUND $177,454.96

INFRA FUND

Vendor Name, Description Amount

Integra Telecom, services $3,200.00

Viking Automatic Sprinkler Co., services $1,250.00

TOTAL INFRA FUND BILLS OVER $500 (listed above) $4,450.00

TOTAL INFRA FUND BILLS UNDER $500 (2 bills - not listed) $338.73

TOTAL INFRA FUND $4,788.73

ROAD & BRIDGE FUND

Vendor Name, Description Amount

Arm Registration Office, registration fees $800.00

Hovey Oil Co., Inc., fuel $27,128.04

MN Counties Intergovernmental Trust, insurance $107,145.00

TOTAL ROAD & BRIDGE FUND BILLS OVER $500 (listed above) $135,073.04

TOTAL ROAD & BRIDGE FUND BILLS UNDER $500 (3 bills - not listed) $663.06

TOTAL ROAD & BRIDGE FUND $135,736.10

SANITATION FUND

Vendor Name, Description Amount

MN Counties Intergovernmental Trust, insurance $4,398.00

TOTAL SANITATION FUND BILLS OVER $500 (listed above) $4,398.00

TOTAL SANITATION FUND BILLS UNDER $500 (1 bill - not listed) $50.00

TOTAL SANITATION FUND $4,448.00

The above represents a summary of the County Board actions on the listed date. Official County Board minutes are on file in the Fillmore County Courthouse and are available for review during regular business hours. County Board meetings are usually scheduled for Tuesday mornings at 9:00 in the Commissioners’ Room in the Courthouse. Questions regarding the minutes or upcoming meetings can be directed to Karen Brown, Coordinator/Clerk of the County Board at 507/765-4566.

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