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Lanesboro Council POST Board and Audit 2002

Fri, Jun 20th, 2003
Posted in Features

Paul Monteen addressed the Lanesboro City Council Monday night using a PowerPoint presentation to explain the Minnesota Peace Officer Standards and Training (POST) Board. Monteen gave a brief overview of the board and its purpose, the licensing of police officers. He then went on to present selection standards for peace officers and the required in-service and reporting policies.

The POST Board requires a minimum of 48 hours training every three years as well as use of force training (8 hours per year) and pursuit driving training (8 hours every three years). Monteen stressed the license belongs to the police officer and the chief law enforcement officer in a city is the one held responsible for compliance with the policies and necessary reporting.

Commending the council for their use of the POST Board and their thorough selection process during the recent hiring of the citys police chief, Monteen offered continued availability of POST services, including physical audits of the citys police department. Police Chief Stotts took advantage of such an audit when he was first hired, and the POST Board went over the citys police department.

During a question and answer session following the presentation, Monteen suggested sharing services by joint powers as a possible budget saving effort. He pointed out that other small Minnesota cities share officers with neighboring cities or sheriffs departments, pulling officers from a pool of full-time officers. Monteen said this works better than eliminating a police department and relying on the sheriffs department for all law enforcement, noting that the sheriff would not enforce local ordinances, but only felonies. He also mentioned the sheriffs department would not necessarily have staff available to the city at the needed times.

Commenting on another suggestion of using volunteers to patrol the city, Monteen advised against the procedure. His major concerns were the citys liability in case of injury and the possibility of harassment of such a volunteer in a small town.

2002 Audit

CPA Lloyd Johnson presented the council with the citys 2002 audit. Johnson pointed out in his summary that fixed asset records and depreciation records will be required in the future. These records are to enable the reader of the audit to see how the city is actually doing financially.

Johnson also recommended the city talk to the bank about proper collateral coverage (needed because of the fluctuation in moneys as LGA comes in.) Johnson suggested that bank reconciliations be done on a monthly basis rather than the current catch-up basis. Another item Johnson mentioned was the need to do an inventory of fixed assets by the end of the year.

When asked if he had any recommendations concerning the hiring of a new administrator, Johnson replied, "You need to have someone who can do the accounting upstairs."

Johnson pointed to the need for the new person to understand the budget and have better cash flow tracking because of the current state cuts. Stressing that Barb Hoyhtya did a good job and "Rita (Peterson) gets better every day," Johnson said he was merely encouraging the consideration of accounting experience in a new hire because of all the new requirements from the state.

During the absence of a city administrator, Johnson will be coming down to help Rita with the citys books.

Other business

In other business the council:

rehired Bucky Rogers for sixteen hours per week;

accepted an offer from the DNR to build a handicapped fishing ramp at no cost to the city contingent on the citys acceptance of the final drawn plans (completion date expected to be 2004);

agreed to trade in city lawnmowers for new ones under a community discount program with John Deere;

changed city office hours to eight AM to five PM daily;

decided to leave public restrooms open more hours with the staff checking for any problems;

rejoined the Minnesota Association of Small Cities, a lobbyist organization with $332.41 membership dues.

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